Control Document Numbering in Sage Enterprise Management (Sage X3)

By | December 27, 2012

Each sequence number counter is identified by an alphanumeric code. Once you have defined the structure of your sequence numbers you use the sequence number Assignment function to assign the sequence number to a specific type of document.

Ever wondered what determines the Document number of a transaction in Sage X3 and how you can control it. This blog is all about the Sequence numbering of Transactions in Sage X3.

The process of the Document number generation comprises of three Steps:-

  1. Defining Structure
  2. Assignment
  3. Defining Sequence Number Value (optional)

Defining Sequence Number Value

For Sage 300 ERP – User Defined Document Numbering in Accpac

  • Go to Parameters -> General Parameters -> Sequence Number Definition -> Structures.
  • Seq Number: It is the identifier for the given Sequence Number.
  • The components determine the components of the Sequence number. Following are some of the components that can be used in the Sequence Number:
Fiscal yearSite
  • Additionally, the RTZ level determines defines the reset interval for the sequence number component of the transaction.


This function is used to assign a sequence number (or automatic numbering) to each type of document or object used and managed by the software modules.

  • Go to Parameters -> General Parameters -> Sequence Number Definition -> Assignment. 
  • Select the module for which the sequence number is to be attached.
  • Assign the structure code to the desired Document.

Sequence Number Values

The sequence number counters are used to number those documents containing an incremental numeric segment, the current value of this segment can be unique or depend on the site, company, month, period, an additional code or a combination of these setups, according to the case.

  • a. Go to Development -> Utilities -> Miscellaneous -> Sequence Number Values.
  • b. Select the Seq No (Structure) we created and set the required parameters as desired.

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