How to change cost of a product in Sage X3

By | October 22, 2021

In Sage X3 sometimes after receiving a product a cost you might require to modify the cost of the item. After receiving a product you cannot directly change the average cost of a product but there is function in X3 that will allow you change the average cost of a product after receiving. This function is called “Value change”. The value change utility is available in the Stock menu under Utilities and Valuations. By using “Value change” function you can modify the average cost of a product after receiving based on a specific date. This function allows us to change the average costs for the lots.

If there is no stock for a certain product or for a product at a certain site then value change cannot be created. In other words, a value change cannot be processed on a null stock.

If a product has a standard cost with standard cost valuation method then the value change cannot be processed.

If we do not want to post the value change to general ledger we can leave the auto journal code blank.

To create a Value change, navigate to the below path.

ALL<<Stock<<Utilities<<Valuation<<Value change

Fig 01: Navigation page to value change

On the value change screen you can enter the product and for which you want to process the value change. If you enter a product which has null stock an error message will pop-up and it will not allow to continue. Also, you will be required to fill other mandatory fields.

Fig 02: Value Change screen

As you can see in the above screenshot the value change processing will be based on FIFO(first in first out) basis.

When modifying the moving average price, the FIFO tiers and lots will be updated with the new value. However, if the Distribution is set to No, only the moving average price will be modified. If the distribution is set to Value, this will increase the amount of each FIFO tier or lot so the global amount is increased by a certain amount say A%. If the Distribution is set to Quantity, the increase of the FIFO tier or lot is prorated based on the quantity of each tier/lot so the global amount is increased by A%.

Navigate to Stock transactions through below path,

Stock<< Inquiries<< Movements<< Stock transactions.

The value change movement updates can be found in Stock, Inquiries, Movements, Stock transactions. Clicking the Criteria button and checking the Value change box under the Movements block will display the results.

Fig 03: Stock Transaction screen

The Stock transactions inquiry will show the movement type as a Value change, the Entry type and Entry number, the movement value and variance, the Accounting document number and other information as well.

Fig 04: Summary of value change

Therefore, with the above steps using Value change we can change the cost of a product after receiving.

About Us

Greytrix – a globally recognized and one of the oldest Sage Development Partner is a one-stop solution provider for Sage ERP and Sage CRM organizational needs. Being acknowledged and rewarded for multi-man years of experience, we bring complete end-to-end assistance for your technical consultations, product customizations, data migration, system integrations, third-party add-on development and implementation competence. 

Greytrix caters to a wide range of Sage X3, a Sage Business Cloud Solution, offerings. Our unique GUMU™ integrations include Sage X3 for Sage CRMSalesforce.com, Dynamics 365 CRM and Magento eCommerce along with Implementation and Technical Support worldwide for Sage X3. Currently we are Sage X3 Implementation Partner in East Africa, Middle East, Australia, Asia, US, UK. We also offer best-in-class Sage X3 customization and development services, integrated applications such as POS | WMS | Payment Gateway | Shipping System | Business Intelligence | eCommerce and have developed add-ons such as Catch – Weight  and Letter of Credit and India Legislation for Sage X3 to Sage business partners, end users and Sage PSG worldwide. Greytrix Sales Commission App for Sage X3 simplifies commission calculations and postings on sales transactions.

The GUMU™ Cloud framework by Greytrix forms the backbone of cloud integrations that are managed in real-time for processing and execution of application programs at the click of a button.

Greytrix is a recognized Sage champion ISV Partner for GUMU™ Sage X3 – Sage CRM integration also listed on Sage Marketplace; GUMU™ integration for Sage X3 – Salesforce is a 5-star rated app listed on Salesforce AppExchange and GUMU™ integration for Dynamics 365 CRM – Sage ERP listed on Microsoft AppSource.

For more information on Sage X3 Integration and Services, please contact us at x3@greytrix.com, We would like to hear from you.