A contract order is a long-term commitment with a supplier concerning one or more products, for a global quantity and value to be delivered. The contract order is further divided in shipment requests that are made as a function of the contract. A contract can also be intercompany or site transfer. These shipment requests are processed via Receipts.
A contract order is made up of Contract detail in the header, product details in lines of product, and a delivery schedule.
To create a Contract Purchase order, Navigate: Purchasing -> Orders -> Open Orders (GESPOC)
- Enter the mandatory fields’ contract site, supplier details (address, rate type), receiving site, and payment details.
- A contract validity defines the period for which contract is valid e.g. 05/08/15 to 05/08/16.
- You can also add transportation details like Delivery mode, Carrier etc.
- If this contract has cost center or project dimensions etc., this can be entered in the Analytical grid.
- In the product tab, one or more products can be entered for the contract along with its validity and global quantity in the Planned quantity e.g. 10000 units for the contract.
- The price of the product can be defined in the pricelist along with its effective date, therefore one or more pricelists can be defined in the contract.
- You can define a Firm Horizon, then by default delivery requests will be Firm.
- Firm Horizon is defined in Calendar Days i.e. Can be Distributed over days of the week (from Monday to Sunday)
- You can define a Planning Horizon, then by default, delivery requests will be planned.
- Planning Horizon is defined in Calendar Days, Work Days, Weeks, Fortnights or Months i.e. Can be Distributed over 5 weeks.
To create Delivery requests for Contract, Navigate: Purchasing > Orders > Shipment Requests (Gespod)
- A Delivery request creates a Purchase Order
- As Planned, if order status is Planned
- As Firm, if order status is Firm
- From a Delivery request, it is possible to access to :
- A Delivery Request Inquiry (GESPOV) , a Journal traceability from menu Options
- The original contract (GESPOC) from button Contract
- Last receipts from button Receipt
- Demand period can be entered in 3 formats
- Date, Week, Month
- A Delivery request can be printed (list or record)
To create receipts for Contract, Navigate: Purchasing > Receipts > Receipts (GESPTH2)
- Receipts are used to receive firm ordered quantities.
- When the firm Delivery request is created, the contract Order can be selected from ‘Order selection’ in left list of receipt.
- This way receipts can be created for all the delivery requests within the contract.
- Therefore all the receipts have the same contract Purchase order reference.
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